A trustee should not have to guess what a trust holds. This agent assembles the first draft of the schedule from the documents in the file and leaves every question marked for your attorney.
Every trust funding review, plan update and trustee handoff eventually asks for the same sheet: what is owned, how it is titled, and who can find it. The raw material is scattered across statements, deeds, vehicle titles and an old intake form, and the sheet usually gets rebuilt by hand from whatever turned up first.
This agent reads those documents and drafts the schedule row by row, citing the source for each entry and masking account numbers down to the last few digits. Where two documents disagree, or an asset appears in a statement but not on any list, it flags the gap instead of resolving it. Whether an asset belongs in a trust, and how it should be titled, is the attorney's decision. The schedule is a working draft, not a finding.
Your paralegal points the agent at the folder of statements, deeds and titles. We help sort what is current from what is stale, and note which sources your firm treats as authoritative.
The agent reads each document, writes a row with its source, and places a question next to anything unclear: a missing date, a name that differs, an account with no matching statement.
The attorney works through the questions page, corrects rows and approves the sheet. Staff then file it with the matter and note the approval date.
Many trusts attach a list of property to the document. The agent drafts that exhibit from the current file and leaves the attorney to decide what belongs on it, how each item is described and whether any item should be omitted.
When a client returns for a review, the attorney wants a fresh list before the meeting. The agent compares new statements with the last approved schedule and shows what is new, closed or retitled, so the conversation starts from facts.
A new fiduciary needs to know where things are. The agent drafts a handoff sheet with institutions, contacts and masked account references, which the attorney reviews before it reaches the trustee.
Before a funding checklist is worked, someone has to know what the assets are. The agent supplies the draft inventory and flags unlabeled items, leaving each titling step to the attorney and the person who carries it out.
Inside your own document system, under the folder permissions your firm already uses. The agent does not copy statements into a separate repository, and the schedule shows masked numbers so a printed copy reveals little.
Whoever your firm grants access to the matter. The agent adds no new audience of its own. Many firms keep drafts visible to the attorney and paralegal only, then release the approved version to the trustee through their usual channel.
No. It records how each document describes ownership and reports apparent conflicts. Deciding what is trust property, and what must be done to fix a mismatch, is a question for the attorney and is never made by software.
Staff open the source statement, which stays in the file. The schedule is deliberately thin on detail so it can be shared more widely. Your firm can also set a different mask length if its own practice calls for it.
The row is drafted with the statement date showing, and a question is added to the review page. A paralegal can request a current statement before the attorney signs off. The agent cannot fetch records from an institution on its own.
Yes. When new documents are added, the agent re-reads them and shows the differences from the last approved version. Reviewers see what changed, accept or reject each line, and the history is retained with the matter.